Port Orchard NARFE Chapter
ARTICLE I - MEETINGS
Section 1. Regular meeting of the chapter shall
be held monthly at such time and place as the executive board may decide. A vacation of not to exceed three (3) months may
be voted by the membership during the summer.
Section 2. A quorum shall consist of ten (10) members in good standing at any membership
meeting of the chapter.
Section 3. Meeting of the executive board shall be held approximately
a week prior to the regular meeting each month at a time and place set by the president. Section
4. A quorum of the executive board shall consist of five (5) members of the board. Executive board meetings
are open to all members of the chapter.
ARTICLE II - NOMINATIONS,
ELECTIONS AND INSTALLATIONS
Section 1. On or before April 15th,
a nomination committee shall be appointed by the president. At the October meeting, the nominating committee shall present
a list of nominations for all offices to be filled. Further nominations will be accepted from the floor at the October and
Section 2. After nomination are closed, the election of officers
and trustees will be held and decided by a majority vote of the membership at the November meeting.
Section 3. The Audit Committee, appointed by the board, shall consist of a chair
and two (2) members. This committee shall audit the treasurer’s books after the January board meeting and submit them
for approval to the membership at the regular January meeting.
ARTICLE III -
DUTIES OF OFFICERS
Section 1. The president is the senior officer
and shall preside over all meetings of the chapter and the executive board.
The president is, ex-officio, member of all standing committees. It is the responsibility of the president
to appoint all necessary committees.
Section 3. Special meeting of the executive board shall be called
by the president at the request of five (5) members of the board. The secretary shall notify all executive board members of
such meetings by writing, telephone, or e-mail three (3) days prior to the meeting.
Section 4. The
first vice-president shall preside at all meetings in the absence or disability of the president.
Section 5. The secretary shall keep accurate
minutes and records of all meetings, and have custody and maintain correspondence. The Secretary shall maintain a membership
record of name, addresses and telephone numbers.
Section 6. The treasurer shall keep a complete
record of all money received, including national and chapter dues. A monthly report of all income and expenditures shall be
given to the membership (with a copy going to the president and secretary).No expenditures shall be made; unless approved by the executive board or by the membership.
Checks shall be signed by the treasurer. All deposits shall be in a federally insured financial institution specified by the
The sergeant-at-arms will maintain order at all meetings and will perform other duties as assigned by the president.
Section 8. In intervals between meetings, the executive board shall execute emer-gency business. ARTICLE IV - TERMS
OF OFFICE Section 1.
The retiring President, first Vice-president or second Vice-president will be elected trustees.
One for a three (3) year term; one for a two (2) year term, and one (1) for a one year term so that the expiration of their
terms shall be staggered. One trustee shall be elected each year to fill the office of the retiring member. Section 2. Elected
officers shall remain in office until their successors have been elected and installed.
ARTICLE V -
Vacancies caused by death, resignation or otherwise shall be filled
by a vote of the membership present at the next membership meeting; except as provided in Article III,Section 4, which provides for the first vice-president to succeed
to the office of the president in the event of such vacancy.
- DUES AND FINANCE
Section 1. National dues may
be paid in any of the following ways: 1) dues withholding from his or her annuity; 2) check or money order sent directly to
the national office; 3) national life membership; 4) payment to the chapter treasurer, to be forwarded to the national treasurer.
Chapter dues sent to national will be refunded by national to the chapter.
Chapter dues are $10.00 per year. Dual, social and life members will pay dues directly to the chapter treasurer.
Dues for social members are payable yearly and are from January 1st to December 31st.
Section 3. National
members will be dropped by the national headquarters for non-payment of dues. The Treasurer will notify the national office
of all changes in national membership by submitting the proper forms. Social members will be delinquent and dropped in June.
Social members may be reinstated upon payment of dues.
Section 4. The
Chapter shall pay both the national and chapters dues
of the president, secretary and treasurer of Chapter 888.
Section 1. Delegates
to a national or state convention will be nominated and elected by the chapter membership, ninety (90) days prior to the date
of such convention.
Section 2. The executive board and any state or nationally appointed
committee person will be given first priority to fill the chapter delegation. Any others will be determined by vote of the
membership. Delegates selected to attend will be reimbursed as determined by vote of attending members at a regular meeting.
VIII - LOYALTY
The Pledge of Allegiance to the Flag of the United State of America
shall be part of the opening ceremony of all membership meetings and other formal functions.
Section 1. Changes to these by-laws will be read at two (2) chapter meetings prior
to the one it is be voted on. All members MUST BE NOTIFIED, in writing, of all proposed bylaw changes at least five (5) days
prior to the first reading of the proposed changes. Passage needs a two-thirds (2/3) majority of the members .present and voting at the third reading of the bylaws at a regular
2. A copy of these bylaws will be distributed to all officers at the January meeting of the executive board
Section 3. A copy of these bylaws will
be forwarded to each new officer by their predecessor.